Career Coordinator Associate

Position Location US-CA-Rancho Santa Margarita



Career Coordinator Associate

Applied Medical is a new generation medical device company with a proven business model and commitment to innovation that has fueled our rapid business growth and expansion. Applied Medical has been developing and manufacturing advanced surgical technologies for over 30 years, and has earned a strong reputation in healthcare.  Our dedication to delivering the highest quality products and unique business positioning, provides our team members with the ability to contribute in a larger capacity than is possible in typical positions.


Applied Medical is pleased to announce the expansion of our Career Development team with the immediate opening for a Career Coordinator Associate.  As a Career Coordinator Associate, you will work closely with teams to assist in all aspects of the recruiting and hiring process. These processes include creating job requisitions, scheduling interviews, coordinating reference checks, and writing offer letters. This position also includes maintaining Applied Medical’s Applicant Tracking System and working to strengthen and promote the internal referral program.


The Career Development team plays a critical role in all phases of the recruiting and hiring processes. Our team is dedicated to exceeding all our customers’ needs and providing them with a world class experience. As such, our Career Development team members work together in a fast-paced, dynamic and rewarding environment.

Position Description

As a Career Coordinator Associate, you will be responsible for working within the framework of a team and performing the following activities: 

  • During your first 30 days, you will spend time learning, training and familiarizing yourself with departmental processes, systems and procedures
  • Also, during your first 30 days, you will be immersing yourself in Applied Medical’s reference check and offer letter process in order to support these processes and become a subject matter expert
  • In the first 90 to 180 days, you will have made key contributions by maintaining, developing, and enhancing processes critical to inviting new team members to Applied Medical while maintaining strong relationships with internal and external customers
  • By the end of your first year, you will be responsible for maintaining Applied Medical’s job postings, reference checks and offer letters, and scheduling candidates for interviews upon request
  • On an ongoing basis, you will be supporting and enhancing existing processes by collaborating with team members to ensure successful completion of projects and tasks

Additionally, you will be responsible for the following activities:

  • Operating our Applicant Tracking System, iCIMS, at a mastery level in order to run reports that assist Team Member Relations, Facilities and Finance
  • Maintaining open lines of communication with Recruiters and Hiring Managers to facilitate a smooth hiring process
  • Tracking candidates and communicating with them throughout the hiring process to provide a world class recruiting experience
  • Keeping detailed notes and communication logs for team members to review
  • Answering questions from internal and external customers on subjects related to Applied Medical’s recruiting and hiring processes

Position Requirements

This position requires the following skills and attributes:

  • 1-3 years of professional experience working in a corporate environment
  • An avid learner and critical thinker with a natural tendency to ask the right questions to gather information
  • Outstanding computer skills with experience in Microsoft Office Suite and web-based applications
  • Excellent communication and presentation skills with the ability to present complex information in a clear and concise manner
  • Strong analytical skills and the ability to make quick decisions with extreme attention to detail
  • Outstanding customer service skills


  • Training and mentorship with ongoing learning and development courses
  • On-campus wellness activities
  • Comprehensive medical and dental and vision coverage
  • Education reimbursement program
  • 401(k) program with discretionary employer match
  • Generous vacation accrual and paid holiday schedule


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